The meeting was called to order by Mayor Daniel Imdieke on Monday, February 7, 2022 at 5:00 pm. Upon roll call, the following council members were present: Jon Ptacek, Shelly Hauge, Randall Meidinger, Wayne Ehley, Dennis Morris. Absent: Council Member Travis Dockter. Also present: Attorney Joseph Hanson, Director of Public Works Virgil Hulm, City Administrator/Auditor Sharon Jangula.
The Pledge of Allegiance was recited.
David Nagel addressed the council regarding the cemetery ordinance requirement of a cement vault for cremation burials. After discussion, a motion to eliminate the requirement of a cement vault for cremation burials and to allow the cemetery committee to create regulations for the cemetery to present to the council for approval was made by Wayne Ehley, second by Randall Meidinger. Unanimous aye vote; motion carried.
AJ Tuck, Moore Engineering, addressed the council regarding a proposal from Moore Engineering to provide GIS Set-up and Support Services for the water and sanitary sewer systems at a cost of $5,000.00.
The city would also pay an annual fee of $500.00 for the ArcGIS Subscription.
There was also discussion on purchasing a Trimble GPS device which will be used to locate curb stops, gate valves and other water and sewer items. A tablet will be needed for the new water meter reading equipment and could be utilized with GPS device. The cost of the Trimble and tablet are estimated to be $3,500.00.
Sharon Jangula informed the council that Rural Development has approved utilizing funds in the city’s Short-Lived Asset Replacement Fund to pay for the GIS/GPS equipment and set-up estimated to be $9,000.00. She also explained that each month the city is required to transfer money to the asset replacement fund for the purpose of replacing or purchasing these types of assets used in the operations of the water system and there is currently $105,881.10 in the fund. A motion to enter into the agreement with Moore Engineering and purchase the ArcGIS subscription, the Trimble device and tablet was made by Jon Ptacek, second by Wayne Ehley. Unanimous aye vote; motion carried.
A motion to approve the January 3, 2022 Monthly Meeting Minutes was made by Shelly Hauge, second by Wayne Ehley. Unanimous aye vote; motion carried.
A motion to approve Building Permit Applications: 22-02 Darren Tveito–build storage building; 22-03 Linton Grain & Seed-cement work, painting; 22-04 Missy Schiele-replace windows and patio doors; 22-05 Roger & Linda Salwei-build storage building; 22-06 Terry & Corinna Huber-build storage building; 22-07 Bob Lester-remodel bathroom; 22-08 MDU-build distribution substation was made by Randall Meidinger, second by Wayne Ehley. Unanimous aye vote; motion carried.
The 2021 Budget to Actual was reviewed. A motion was made by Jon Ptacek, second by Shelly Hauge to approve the 2021 Budget to Actual and the 2021 Budget Amendments. Unanimous aye vote. The budget amendments included an overall increase in revenues of $1,701,668.71 and an overall increase in expenses of $1,523,314.92. Funds with increased expenditures were as follows: City Sales Tax $68,192.56; ARPA $7,259.14; Sewer Project $19,020.24; 8th St. Addition $1,616,975.19; Water $5,174.03; Sewer $2,676.76.
A motion to approve the 2021 Annual Financial Report by Funds was made by Randall Meidinger, second by Wayne Ehley. Unanimous aye vote; motion carried.
A motion to approve the January 2022 Monthly Financial Report was made by Shelly Hauge, second by Dennis Morris. Unanimous aye vote; motion carried.
A motion to approve the payments was made by Randall Meidinger, second by Jon Ptacek. Unanimous aye vote; motion carried. Ameritas $566.72; Auto Value Parts Stores $25.98; Bank of North Dakota $1,920.00; Bank of North Dakota $57,670.30; BEK Communications $91.80; BEK Communications $80.86; BCBS $9,967.40; Cardmember Service $58.00; City of Bismarck $2,528.07; City of Bismarck $2,944.21; Dockter’s Welding & Machine $30.00; ECOLAB $187.65; Emmons Co Record $136.59; Emmons Co Sheriff’s Dept. $3,333.33; Fireside Office Solutions $54.02; Fireside Office Solutions $42.48; Tillie A Holzer $360.00; Cathy Imdieke $330.00; IRS $5,715.07; Jack’s Electric & Trenching $265.12; Joseph Hanson $2,035.00; KEM Electric Cooperative $126.07; KEM Electric Cooperative $261.48; Linton Auto Parts $34.07; Linton Auto Parts $282.35; Martin Oil $2,838.76; MDU $60.13; MDU $4,137.45; ND Health-Microbiology $32.00; ND Health-Microbiology $32.00; Nodak True Value $205.85; Nodak True Value $219.13; ND PERS $3,241.50; Patriot Fuels $144.03; Payroll $19,533.18; Pro Forms $73.61; RDO Equipment Co $1,589.53; RJ Sales & Service $268.95; Sanitation Products Inc $141.26; Sanitation Products Inc $255.19; Sayler Implement Inc $160.30; Sayler Implement Inc $929.80; South Central Regional Water $6,132.50; USPS $216.80; Verizon Wireless $24.86.
A motion to designate BNC National Bank and Unison Bank as the depositories of city funds was made by Wayne Ehley, second by Shelly Hauge. Unanimous aye vote; motion carried. The Pledge of Securities were reviewed and deemed adequate.
A motion to approve Resolution 22-1-1 Water, Sewer, Garbage, Miscellaneous Fees and License Rates and Fees was made by Wayne Ehley, second by Jon Ptacek. Unanimous aye vote; motion carried.
Discussion was held on replacing computer equipment and upgrading software. Sharon Jangula informed the council that there have been some problems with the computer system and IT support at Fireside Office Solutions said the server is unable to function property and should be replaced as soon as possible. Since the entire system is five years old, they also recommended replacing the work stations. The estimated cost for hardware, software and installation is $6,536.00.
Jangula told the council that there will be a charge of $2.495.00 to upgrade the Banyon Utility Billing program to accommodate the new water meter reading equipment. She said as part of the upgrade process, she is requesting that the ACH module for the Banyon Utility Billing be added to the program for a one- time fee of $995.00 and an annual support fee of $195.00. The city has offered ACH as a form of payment to customers over the past four years and the number of customers using the convenience has increased to approximately 170. The total cost to upgrade the utility billing software is $3,685.00
Jangula said that Rural Development has authorized using the Short-Lived Asset Replacement funds to pay for these upgrades which total $10,221.00. A motion to approve the upgrades was made by Wayne Ehley, second by Jon Ptacek.
The LIDC December 1, 2021 meeting minutes and the LIDC December 31, 2021 and LIDC P&L Jan-Dec, 2021 were provided to the council.
The next regular meeting will be held on March 7, 2022 at 5:00 pm.
A motion to adjourn was made by Randall Meidinger. Meeting adjourned.
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