The meeting was called to order by Mayor Daniel Imdieke on Monday, August 5, 2024 at 5:00 pm. Upon roll call, the following council members were present: Brian Jacob, Randall Meidinger, Wayne Ehley, Travis Dockter, Eric Schmidt. Absent: James Gartner. Also Present: Public Works Director Tyler Gross, City Administrator/Auditor Sharon Jangula.
The Pledge of Allegiance was recited.
A motion to approve the July 1, 2024 Regular Meeting Minutes was made by Wayne Ehley, seconded by Eric Schmidt. Unanimous aye vote; motion carried.
Mara Dalton and Aiden Kelly, Moore Engineering attended the meeting to answer questions regarding the 24-1 Street Project.
A public hearing was held to hear protests for the 2024-1 Street Improvement Project. No written comments or protest on the project had been received at the office of the City Auditor and no one offered comments or protests at the public hearing.
A motion to approve a Resolution Directing Engineer to Prepare Detailed Plans & Specifications for the 2024-1 Street Improvement Project was made by Brian Jacob, seconded by Travis Dockter.
Unanimous aye vote; motion carried.
A motion to approve a Resolution to Approve Detailed Plans & Specifications for the 2024-1 Street Improvement Project was made by Wayne Ehley, seconded by Randall Meidinger. Unanimous aye vote; motion carried.
A motion to approve a Resolution Directing City Auditor to Advertise for Bids was made by Brian Jacob, seconded by Randall Meidinger. Unanimous aye vote; motion carried.
Ms. Dalton informed the council the application for the Flood Management Study cost-share request has been approved and Moore Engineering has begun working on the study.
Discussion was held on the request of Darren & Julie Tveito to reconsider adding three fence panels along the boulevard for approved Building Permit 24-46. After discussion, a motion to grant a variance for the placement of three additional fence panels along the boulevard was made by Randall Meidinger, seconded by Eric Schmidt. Unanimous aye vote; motion carried.
A motion to approve Building Permit Applications was made by Wayne Ehley, seconded by Travis Dockter. Unanimous aye vote; motion carried. Building Permit Applications: 24-47 Craig Kitzan-change flooring; 24-48 Geraldine Weiss-remodel house; 24-49 Emmons County Historical Society-repair roof; 24-50 Terry & Corinna Huber-install privacy fence; 24-51 Lorrie Hausherr-install chain link fence.
Tana Werner addressed the council to request the addition of on-sale for Linton Liquors LLC located at 201 S Broadway. Linton Liquors currently has an off-sale liquor license. After discussion, a motion to approve the addition of on-sale to the liquor license was made by Brian Jacob, seconded by Eric Schmidt. Unanimous aye vote; motion carried. The on-sale license must also be approved by the state.
A motion to approve Gaming Permit Applications: 24-05 to American Legion Dan R. Richardson Post #54, for a raffle on 9/30/24; 24-06- to Grad Finale for a 50/50 raffle, 8/23/24 – 2/20/25 was made by Randall Meidinger, seconded by Eric Schmidt. Unanimous aye vote; motion carried.
A motion to approve Resolution of Members to Obtain a Grant from USDA Not to Exceed $43,400.00 was made by Eric Schmidt, seconded by Travis Dockter. Unanimous aye vote; motion carried. The grant is being used to help fund the cost to replace 23 street lights in the downtown commercial area.
A motion to approve the June 26, 2024 Monthly Financial Report was made by Brian Jacob, seconded by Wayne Ehley. Unanimous aye vote; motion carried.
A motion to approve the Budget to Actual January 1, 2024 to June 30, 2024 was made by Wayne Ehley, seconded by Travis Dockter. Unanimous aye vote; motion carried.
A motion to approve the payment of bills was made by Wayne Ehley, seconded by Eric Schmidt. Unanimous aye vote; motion carried. Aldora Roehrich-credit on account $7.37; Ameritas-dental insurance $468.80; Arrowmark LLC-labor $2,060.00; Bank of North Dakota-water meter project payment $13,575.00; BEK Communications-telephone & city camera system bill $90.16; City of Bismarck-landfill fees $4,480.40; ECOLAB-pest control $208.86; Elan Financial Services-credit card payment $2,391.95; Emmons County Auditor-city election expense $950.00; Emmons County Record-publishing $642.60; Emmons Co Sheriff’s Dept.-policing $3,333.33; Fargo Glass & Paint-community center door replacement $10,543.00; Fastenal-public works employee clothing $62.27; Fireside Office Solutions-office supplies $79.40; Fireside Office Solutions-office supplies $1,924.95; Flagpole Guy ND-flagpole installation $1,750.00; IRS-payroll taxes $5,657.39; Harry L Petrie Library-operating expense cash contribution $3,500.00; Jack’s Electric & Trenching-labor & materials $31,204.56; John Beck Insurance-fire & tornado insurance $6,346.00; Joseph Hanson-legal fees $1,097.50; KEM Electric-power $116.46; KEM Electric-power $111.51; Larisa Harmon-credit on account $84.94; Linton Auto Parts-supplies $191.40; Luke Mosset Welding-labor $520.00; Martin Oil Co-diesel $1,897.44; Magrum Excavating-labor $1,250.00; Moore Engineering-engineering fees $17,810.75; MDU-power bill $3,122.93; Michael Todd Industrial Supply-paint $89.75; ND Dept of Chemistry-water testing $60.90; ND Dept of Microbiology-drinking water testing $50.00; ND Dept of Microbiology-drinking water testing $50.00; ND One Call-utility locates $15.00; ND PERS-July pension $4,042.25; NDPHIT-employee insurance-$8,977.90; Nodak True Value-supplies $107.05; Patriot Fuels-unleaded $273.34; Payroll $21,576.77; Patriot Fuels-unleaded $475.55; Petty Cash Reimbursement-postage, lamination-$91.06; Ranch and Farm Auctions-refund deposit $100.00; RJ Sales & Service-labor & materials-$262.50; Sayler Implement Inc.-audio/video equipment, grease 749.53; SCWD-water $12,409.80; Trash LLC-labor $6,800.00; USPS-postage utility postcards $253.12; Verizon Wireless-cellphone bill & iPad plan $70.33; Wireless-cellphone bill & iPad plan $70.91.
Discussion was held on purchasing a used garbage truck which is more automated in picking up totes. The truck would eliminate the need for city employees to handle each tote manually in the garbage collection process. The council directed Tyler Gross to continue working with the garbage committee and pursue the possibility of purchasing a truck. The committee will report back to the council.
After review and discussion of the preliminary budget, a motion to approve the 2025 Preliminary Budget for the City of Linton, the Harry L Petrie Library and the Linton Municipal Airport was made by Wayne Ehley, seconded by Eric Schmidt. Unanimous aye vote; motion carried.
During budget discussion, it was noted the Sewer City Sales Tax Fund has been used to pay the annual sewer infrastructure debt over the last five years (2020-2024). The city started collecting sales tax in 2018 to be used toward sewer infrastructure debt and other sewer infrastructure projects. The money collected over the seven-year period has been enough to cover the five annual payments. However, the fund does not bring in enough sales tax annually to cover the entire annual debt payment.
A motion to implement a $2.00 per month sewer usage increase on active sewer lines effective January 1, 2025 was made by Eric Schmidt, seconded by Wayne Ehley. Unanimous aye vote; motion carried.
Discussion was held on working with a tax attorney regarding employee cafeteria plan documents and policies. A motion to enter into an agreement with a tax attorney to draft the documents was made by Brian Jacob, seconded by Eric Schmidt. Voting aye: Brian Jacob, Travis Dockter, Eric Schmidt. Voting Nay: Randall Meidinger; Wayne Ehley. Motion carried 3-2.
Bria Jacob reported a forester with the NDSU Forestry Division was in Linton. An inspection of trees was made and there were trees identified to have disease. Notices will be sent to the owners to remove the trees.
The next regular meeting will be held on Tuesday, September 3, 2024 at 5:00 pm.
A motion to adjourn was made by Brian Jacob. Meeting adjourned.
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