The meeting was called to order by Council President Wayne Ehley on Monday, October 7, 2024 at 5:00 pm. Upon roll call, the following council members were present: James Gartner, Brian Jacob, Randall Meidinger, Wayne Ehley, Travis Dockter, Eric Schmidt. Absent: Mayor Daniel Imdieke. Also Present: City Attorney Joseph Hanson, Public Works Director Tyler Gross, City Administrator/Auditor Sharon Jangula.
The Pledge of Allegiance was recited.
A motion was made by Brian Jacob, seconded by James Gartner to approve the September 3, 2024 Regular Meeting Minutes. Unanimous aye vote; motion carried.
Lilian Dahms addressed the council to express her concerns regarding properties within the city which need to be cleaned of trash and safety hazards.
Don Wilhelm addressed the council regarding properties with unlicensed vehicles, trailers and other trash. He also informed the council that he has been attacked twice by an unleashed pit bull. He asked the city’s help in getting properties cleaned up and taking care of unsafe public hazards.
Debbie Lindeman addressed the council regarding unleashed dogs in her neighborhood which have acted aggressively towards her and others. She said she had reported the problem to the Sheriff’s Department and has been informed a citation was issued to the owner of the dogs to appear in court on the matter. She asked the city’s help in further addressing the issue of the dogs.
Chris Roehrich and Bonnie Volk addressed the council regarding sewer problems in the home of their mother located at 216 4th St. NE. They said although their mother has relined the service line and installed a check valve, there is a recurring problem with sewer water backing up into the basement. Tyler Gross informed the council the city has been flushing the sewer main on a regular basis. He said the city also hired someone to camera the sewer main line. The camera could only go as far as 180 feet and the main line looked good. He said they are scheduled to come back and camera from the other direction to cover the remainder of the sewer main along that block.
AJ Tuck, Moore Engineering, addressed the council to give an updated schedule on the 2024-1 Street Improvement Project. He said the project will be advertised for bids on October 10th and 17th, with bid opening scheduled for November 12th. He said they will be at the December 2nd meeting with a recommendation of bid award.
Mr. Tuck updated the council regarding the Floodplain Management Study. He said the initial modeling has been done and they are working on modeling alternative drainage solutions for Horner’s Ravine. He said the alternative solutions will be modeled keeping the existing stormwater system in place. He said they have surveyed to obtain the threshold elevations for buildings in the study area.
Mr. Tuck then addressed the problem with the storm sewer pipe from 1st St. SE to South Broadway. The pipe will need to be relined and may qualify for a cost-share grant through the State Water Commission.
At 5:36 p.m. the Public Hearing was held regarding the 2025 City Budget. There were no oral or written comments from the public regarding the budget.
A motion to approve the 2025 Final Budget & Adopt the Annual Tax Levy was made by Brian Jacob, seconded by Randall Meidinger. Unanimous aye vote; motion carried. The tax levy is as follows: General Fund-$175,000.00; Emergency Fund-$6,970.00; Cemetery Fund-$5,576.00; JDA-$6,500.00; Library-$11,152.00; Airport-$11,152.00.
A motion was made by James Gartner, seconded by Travis Dockter to approve the Building Permit Applications. Unanimous aye vote; motion carried. Building Permit Applications: 24-59 Holly Huizenga-replace windows; 24-60 Steve Bosch-replace deck; 24-61 Havey & Nancy Jahner-replace deck; 24-62- Terry & Corinna Huber-replace windows & interior door; 24-63 Brian Jacob-re-shingle; 24-64 Lorrie Hausherr-install metal roof (garage); 24-65 Arlene Wagner-cement work.
A motion was made by Randall Meidinger, seconded by Eric Schmidt to approve Gaming Permit Applications Unanimous aye vote; motion carried. Gaming Permit Applications: 24-08 to Voices for lake Oahe for a raffle on 5/10/25; 24-09 to American Legion Dan R. Richardson Post #54 for a raffle on 11/30/24.
A motion was made by Travis Dockter, seconded by Eric Schmidt to approve a Special Event Permit to the Green Lantern to Sell Alcoholic Beverages at McCrory’s Parking Lot on October 12, 2024 for the Chamber Chili Cook-Off. Unanimous aye vote; motion carried.
A motion was made by Randall Meidinger, seconded by James Gartner to approve the September 2024 Monthly Financial Report. Unanimous aye vote; motion carried.
A motion was made by James Gartner, seconded by Brian Jacob to approve the Budget to Actual January-September 2024. Unanimous aye vote; motion carried.
A motion to approve the payment of bills was made by Randall Meidinger, seconded by Travis Dockter. Unanimous aye vote; motion carried. Ameritas-dental insurance $501.64; Banyon Data Systems-software & IT support $2,300.00; BEK Communications-telephone & city camera system bill $84.96; City of Bismarck-landfill fees $4,460.55; Dakota Fluid Power Inc-labor & materials $200.11; Deluxe Business Systems-deposit tickets $118.09; Deluxe Business Systems-deposit tickets $150.81; Elan Financial Services-credit card payment $102.28; Emmons County Record-publishing $309.00; Emmons Co Sheriff’s Dept.-policing $3,333.33; Fireside Office Solutions-office supplies $39.80; Interstate Power Systems-labor & materials $1,200.91; IRS-payroll taxes $7,637.47; Jack’s Electric & Trenching-labor& materials $2,153.56; Joseph Hanson-legal fees $682.50; KEM Electric Cooperative-power bill $118.26; KEM Electric Cooperative-power bill $113.99; K&H Electric-labor$1,200.00; Linton Auto Parts-supplies $220.42; Magrum Excavating-labor $375.00; Martin Oil-#2 diesel & #2 clear diesel $3,394.11; Moore Engineering-engineering 18,825.00; Moore Engineering-floodplain management study $17,550.66; MDU-power bill $2,760.50; ND Dept of Chemistry-water testing $116.53; ND Dept of Chemistry-water testing $50.00; ND Dept of Microbiology-water testing $50.00; ND One Call-utility locates $19.50; ND One Call-utility locates $4.50; Nodak True Value-supplies $71.31; Nodak True Value-supplies $48.09; ND PERS-Sep pension $6,063.38; NDPHIT-employee insurance-$8,977.90; Patriot Fuels-unleaded $195.38; Payroll $32,578.46; RJ Sales & Service-battery $139.90; RDO Equipment Co-labor & materials $589.05; Roll-On Tire Center-labor & materials $5,320.00; Seifert Auction Service-dual arm garbage truck $81,318.00; SCWD-water $15,490.80; Shelby Kelsch-refund deposit $150.00; USDA Rural Development-loan payment $11,557.73; USPS-postage utility postcards $246.96; Verizon Wireless-cellphone bill & iPad plan $70.36; Wangler’s Tree Service-labor $120.00.
A motion was made by Brian Jacob, seconded by Travis Dockter to approve Financing Resolution for Street Improvement District No. 2024-1. Unanimous aye vote; motion carried.
Wayne Ehley informed the council the city was the successful bidder in the purchase of the garbage truck discussed at previous meetings. The bid for the truck including fees was $78,797.00.
Tyler Gross informed the council residential garbage will be picked up on the streets starting November 1st. He said all residential garbage within the city will be picked up on Mondays starting November 4, 2024. There will no longer be residential pickup on Thursdays. He said the city will continue to pick up the commercial garbage twice a week, but is planning to move to once a week for commercial in one to two months.
The council discussed a quote from Global Industrial in the amount of $5,700.00 for ten garbage cans to be placed along Broadway Avenue in the downtown area. A motion was made by Travis Dockter, seconded by Eric Schmidt to purchase the garbage cans. Unanimous aye vote; motion carried.
The council was provided the LIDC August 14, 2024 Meeting Minutes and the LIDC Balance Sheet as of August 31, 2024.
A motion to adjourn was made by James Gartner. Meeting adjourned.
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